Serve as an active liaison between the SCSPLS and the companions and/or families of those in the Professional Land Surveyor community to encourage the concept “Surveying—It’s a Family Affair”, which includes, but is not limited to, communicating with and carrying out complimentary programs and activities for their benefit.

The Auxiliary will not promulgate nor establish policy that conflicts with the policy of the SCSPLS.

ARTICLE II

(MEMBERSHIP)

SECTION 1. MEMBERSHIP.  Any person is eligible for membership in the Auxiliary who is closely or remotely associated with the land surveying and mapping profession or who is interested in surveying and mapping.

SECTION 2.   GENERAL MEMBER.Any eligible person is accepted as a General Member by submitting a membership form accompanied by annual dues.

SECTION 3.HONORARY MEMBER.  The Executive Board may bestow a complimentary one (1) year Honorary Membership upon any person who has made outstanding contributions of time and/or service to the Auxiliary.  Honorary Membership must be updated annually.

SECTION 4.LIFE MEMBER.  The Executive Board may bestow a complimentary Life-time Membership upon any person who has rendered eminent service and who has made valuable and outstanding contributions to the Auxiliary, the title of Life Member.Life Members are exempt from paying annual dues.

SECTION 5.CHARTER MEMBER.  The designation of Charter Member is held by those persons who were founding members of the Auxiliary, as evidenced by the payment of dues in the year 1995. 

SECTION 6.ANNUAL DUES.  Annual dues are to be paid within ninety (90) calendar days from July 1, the beginning of the fiscal year.

SECTION 7.VOTING.  Only members whose dues are currently paid shall be eligible to vote.

ARTICLE III

(ADMINISTRATION)

SECTION 1.OFFICERS.  The Auxiliary shall have as officers:

1.      Immediate Past President

2.      President

3.      President-Elect—elected annually; serves a 3 year term—1^st year as President Elect; 2^nd year as President; 3^rd year as Immediate Past President

4.      Vice President—elected annually; may serve a max. 2 year term

5.      Secretary—elected annually; may serve a max. 2 year term

6.      Treasurer—elected annually; may serve a max. 2 year term

A minimum two-year hiatus is required for eligibility to a second term in the office of President or President Elect.Service as an officer is limited to two years in each office.

SECTION 2:  DUTIES OF OFFICERS.

Immediate Past President.Serves as Chairman of the Past Presidents’ Council, assisting the Auxiliary with long range planning, special projects and serves in an advisory role.

PRESIDENT.  Presides at all meetings of the Auxiliary, is the ex officio Chairman of the Executive Board, and ex officio member of all committees.

PRESIDENT-ELECT.  Represents the Auxiliary on the SCSPLS Convention Committee.

VICE PRESIDENT.  Serves as newsletter editor, informing the Auxiliary of programs and activities. 

SECRETARY.  Keeps an accurate record of the proceedings of the Auxiliary and the Executive Board, conducts the correspondence, and has custody of all books, papers and records.

TREASURER.Has custody of all funds of the Auxiliary and keeps a complete record of the financial affairs. 

In the absence of the President, the order of succession as presiding officer at all meetings of the Auxiliary shall be the President-Elect, the Vice President, the Immediate Past President, the Secretary, the Treasurer.

SECTION 3.  EXECUTIVE COMMITTEE.  The Auxiliary shall have an Executive Committee composed of the six officers named in Section 2.The Executive Committee shall serve as a planning committee for the Board of Directors and as a financial committee for the Auxiliary.The term of service shall be from July 1 to June 30.

SECTION 4.  BOARD OF DIRECTORS.  The Auxiliary shall have a Board of Directors composed of the Executive Committee.The term of service shall be from July 1 to June 30.

SECTION 5.  EXECUTIVE BOARD.  The Executive Committee and the Board of Directors shall hereafter be referred to singularly as the “Executive Board”.The President shall be the ex officio Chairman of the Executive Board

SECTION 6.  VACANCIES.A vacancy in any office shall be filled by a majority vote of the Executive Board for the unexpired term.

SECTION 7.  EXPENSES.The expenses of the Treasurer and expenses of any other member or person serving the Auxiliary shall be allowed by a majority vote of the Executive Board.  This approval will be in the form of the approved annual budget.Other specific items that are not in the approved annual budget must be approved on a case by case basis.

SECTION 8:  DISSOLUTION.In the event of dissolution of the Auxiliary, if such were necessary or desirable, any funds remaining in the corporate treasury shall be distributed the SCSPLS, or in the event it no longer exists, then to another and/or similar non-profit, tax-exempt organization. 

ARTICLE IV

(ELECTIONS)

ELECTION OF OFFICERS.  The President, at the SCSPLS Winter General Business Meeting of each year, shall appoint a Nominating Committee of three, one of which will be the Immediate Past President, who will serve as Chairman.The Nominating Committee shall present its slate of officers at the SCSPLS Spring General Business Meeting and open the floor at the time for additional nominations.  All persons accepting nomination must indicate so on a nomination acceptance form.  A ballot shall be mailed out to the membership on or before April 15 and the ballots must be returned by May 1 to be counted.  At the Annual Convention the President shall appoint a tellers committee who shall count the votes and announce the results at the Convention General Business Meeting.   

ARTICLE V

(COMMITTEES) 

SECTION 1.  COMMITTEE APPOINTMENTS.  The President, with the majority approval of the Executive Board may appoint standing committees and special committees. 

SECTION 2.  COMMITTEE DUTIES.  The Executive Board shall define the duties of all committees.All committees are subject to assisting organizations outside the Auxiliary when directed by the Executive Board.The committees shall serve a one year term.The Chairperson of each Committee shall be responsible for preparing the Committee’s annual written report, which is to be submitted to the Executive Board at the Annual Convention.

ARTICLE VI

(CONSTITUTION AMENDMENTS)

AMENDMENTS.  Amendments to this Constitution may be proposed by a majority of the Executive Board.The Secretary shall mail proposed amendments to the Constitution to each member with ballot.  An amendment shall become effective only upon the affirmative vote of two thirds (2/3) of the voting members. 

ARTICLE VII

(INDEMNIFICATION)

INDEMNIFICATION.  All Officers and Directors of the Auxiliary and such others as specified from time to time by the Executive Board, shall be indemnified by the Auxiliary against all expenses and liabilities including counsel fees, reasonably incurred or imposed upon them in connection with any proceeding to which they may be a party, or in which they may become involved, by reason of being or having been an Officer or Director at the time such expenses are incurred, except in cases wherein the Officer or Director is adjudged guilty of willful misfeasance or malfeasance in the performance of duties.

The foregoing rights of indemnification shall be in addition to and not exclusive of all other rights to which the indemnified may be entitled.

ARTICLE VIII

(BY-LAWS) 

BY-LAWS.  By-Laws may be amended by majority vote at any Executive Board business meeting of the Auxiliary.

ADDENDUM

(MOTIONS)

MOTIONS.  Motions made at SCSPLS Auxiliary General Membership meetings from May 1995 through December 1998 which effect the operation of the Auxiliary are attached as an Addendum to this Constitution for easy reference.

MAY 11, 1996 Summer General Membership Meeting at the Annual Convention:

It was decided that in the future when funds were to be allocated to an individual for any reason that the four officers would decide on an amount with a minimum of $50.00 and not to exceed $500.00.Motion made by Carried Johnson, seconded by Sandy Baird 

The last motion discussed for funds disbursement was that the Auxiliary should keep $500.00 in the checking account for operation purposes.  Motion made by Donna Foster, seconded by Charlotte Swygert. 

MARCH 1, 1997 Spring General Membership Meeting at Camp Buckhorn: 

It was decided that in the future the way the Auxiliary would handle a Love Offering would be to give $50.00 from our funds and a request be made at large for additional funds.The motion was carried.

MAY 10, 1997 Summer General Membership Meeting at the Annual Convention:

The motion was made that in the future all nominated persons be contacted and their prior approval be given before the name is submitted for the ballot, also that a description for each officer position be given to each member before the nominations begin.

BI-LAWS OF THE AUXILIARY OF THE SOUTH CAROLINA SOCIETY OF PROFESSIONAL LAND SURVEYORS 

SECTION 1.  FISCAL YEAR.The fiscal year of the Auxiliary shall begin July 1. 

SECTION 2.  DUES.The annual dues shall be determined by the Executive Board at the beginning of each fiscal year.  A two-thirds (2/3) vote of the Executive Board is required to change the amount of annual dues.  Dues notices are mailed at the beginning of the fiscal year.Should a member fail to submit current annual dues within ninety (90) calendar days from July 1, the person shall be notified that their membership has expired and mailings are discontinued until membership is renewed.

SECTION 3.  MEETINGS.The Auxiliary shall hold not less than four (4) General Membership meetings and four (4) Executive Board meetings during each fiscal year, at places and times decided upon by the Executive Board. 

SECTION 4.  ORDER OF BUSINESS.  All business meetings shall consist of, but not be limited to, the following:

1.  Reading of minutes of previous meeting.

2.  Unfinished business.

3.  Report of Officers and Chairmen of Committees.

4.  New business.

5.  Adjournment.

6.  Robert’s Rules of Order shall be the accepted parliamentary procedure of the Auxiliary.

SECTION 5.  DUTIES OF OFFICERS.  There are basic duties to be accomplished each year and six (6) officers among whom these duties can be equally distributed.  Once distributed, the responsible officer may delegate tasks to others as needed.The following is suggested as an equal distribution of responsibility among the six officers.

At the beginning of the fiscal year, July 1,the six officers will plan together the four Auxiliary events/meetings, fund-raiser, establish the annual budget and set goals.  All officers will develop, carry out, and attend Auxiliary meetings. 

IMMEDIATE PAST PRESIDENT.  Serves as Chairman of the Past Presidents’ Council, which assists the Executive Board and Auxiliary with long-range planning, membership growth, special projects, and serves in an advisory role.Serves as Chairman of the Nominating Committee.Takes photographs at Auxiliary events and updates the scrapbook—2 to 4 pages per year. 

PRESIDENT.  Presides at the four (4) meetings of the Auxiliary, is the ex officio Chairman of the Executive Board, and ex officio member of all committees.Serves as a member of the SCSPLS Board of Directors, as the Auxiliary Representative at the SCSPLS Board meetings, and the Auxiliary Representative on the SCSPLS Convention Committee.Prepares content for the Auxiliary membership mail-outs and submits copy for publication in the SCSPLS newsletter (The Benchmark).

PRESIDENT ELECT.  Conducts the “Sunshine” member relations correspondence for the Auxiliary and provides a report of member happenings for the Auxiliary meetings and Executive Board meetings.  Serves as “recepient” for membership mailings.Maintains a membership record of the information on the membership forms and a dues history.  Provides reports and labels from the membership database/records as requested by the Officers.  Has custody of and keeps the permanent papers, records, and books of the Auxiliary.

VICE PRESIDENT.  Assists the other officers by handling printing, processing, and mailings to Auxiliary members for meetings.

SECRETARY.  Records and publishes accurate minutes of the proceedings of the Auxiliary meetings and Executive Board meetings.  Sends out dues notices and past due notices.  Uses documents generated over the year to prepare an annual written report of the year’s business beginning with the convention at which the current officers were installed.  The annual report shall include the Auxiliary’s membership and activities, a complete roster of the membership, and a list of Officers and Committees.Copies of the annual report will be provided at the SCSPLS Annual Convention to each member at the Auxiliary meeting and also to the President for submittal to the SCSPLS Board.

TREASURER.  Has custody of all funds of the Auxiliary and shall make deposits, issue checks, issue reimbursements, and reconcile the account with bank statements, as directed by the Executive Board.  Will keep a complete record of the financial affairs.To aid the officers in developing the annual budget, the records shall be kept in a method so that expenses can be separated into the four membership meetings, income separated by fund-raiser event(s) or dues, etc.The books and records of the Treasurer shall be audited as directed by the Executive Board.  The Treasurer shall furnish a financial report at all Executive Board meetings and all General Membership meetings.        

SECTION 6.  STANDING COMMITTEE RESPONSIBILITIES.

It is the responsibility of Committees to assist the President by:

planning and carrying out activities and programs at meetings;

working in cooperation with programs and seminars provided by the SCSPLS Education Committee, which help practicing surveyors increase in knowledge and develop professionally

promoting National Surveyor’s Week and other programs which better inform the Auxiliary and the public and advance the surveying profession

striving toward the goal of enlisting every registered, active surveyor’s spouse or companion as a member of the Auxiliary.

The Committee Chairman will submit an annual written report to the Executive Board for the general membership meeting at the SCSPLS Annual Convention.

Based on 5/9/98 SCSPLS Revised Constitution & ByLaws. The duties of the officers have been adjusted to suit the needs of the Auxiliary.